Overview
As an administrator, you can manage which users have access to different services on the platform. In other words, you can decide who is entitled to do what on behalf of your company. Some users might be authorized to participate in auctions, while others might be authorized only to view invoices and such documents. By assigning them to the right permission group, you can ensure that each user will only be allowed to do what they need to do.
Permission Group Modes
Accordingly, there are two modes in which you can use this functionality:
1. Safe Mode: the safe mode is the default setting of the platform. If you're using permission groups on safe mode, you can assign your users to the the PRISMA Standard Groups, which include all the necessary permissions to allow users to access the core functionalities of the platform. As such, PRISMA emphatically recommends that you use the platform in safe mode.
2. Advanced Mode: if you deactivate the safe mode, you enter the advanced mode. This setting allows you to create Custom Groups by combining different permissions according to your company needs. Depending on the combination of permissions you include in one or more groups, some functionalities might become inadvertently inaccessible to users assigned to these groups. Therefore, only experienced platform users should turn off the safe mode and enter the advanced mode taking full responsibility for any issues that may arise.
Types of Permission Groups
Standard Permission Groups: these permission groups are created by PRISMA based on the most common use cases. Each company type (Shipper, TSO, SSO, LSO) has its own variants of standard permission groups. As such, the following groups belong to this category: (1) Administrator, (2) Regular User and, if you're a shipper with an assignment to a TSO that uses our contract management services, (3) Invoice Viewer. You can check which permissions are preset for each of these groups on the platform.
Custom Permission Groups: these groups can be created and managed by you. As an administrator, you can create a group, select which permissions you'd like to enable for it and then assign your users to it.